Notary Services
Notary Services

Notary Guidelines:

Please bring a valid, government-issued photo ID and unsigned documents to be notarized. The name printed on the ID must be an exact match for the signer's name. Documents must be signed in the presence of the notary in order to be valid.

Please complete all information above the signature line. Blank spaces not used in a document should have a line drawn through them so that no one can add to the terms of the document after it was signed.

Patrons must bring their own witnesses, if needed. The library does not provide witnesses and witnesses may not be solicited from staff or customers using the library. The witness must know the person whose document is being notarized and must be in possession of a valid photo identification.

Documents to be notarized must be in English.

The library is not permitted to make use of a translator to communicate with a notary service customer.

Documents to be notarized must contain a notary public jurat or acknowledgment. If the document(s) does not include this, the notary will have to attach a certificate to the document before it can be notarized.

The library provides only basic notary public service and is not able to notarize more than 3 documents per visit.

Notaries cannot pre-date or post-date an action, prepare a legal document, or notarize documents in which they have a personal interest.

The notary's role is limited to authenticating the signature presented. Patrons should be aware that notarizing a document does not constitute a legal review of the document's contents. A notary public is not a licensed attorney. Notaries cannot provide legal advice or counseling regarding documents.

Notaries will not provide service if the customer, document or circumstance of the request raise any issue of authenticity, ambiguity, doubt or uncertainty for the library. The library notary may, at his or her sole discretion, decline to provide notary service.

The library's free notary service is intended for simple documents that do not required specialized knowledge or expertise beyond our capabilities.

Documents we will not notarize:

  • Real estate transactions including Quit Claim Deeds
  • Wills
  • Notary protests
  • Employment eligibility verification, Homeland Security I-9 Forms
  • Documents written in any language other than English
  • Corporate documents
  • Documents with more than ten (10) pages
  • Living trusts
  • Power of Attorney
  • Codicils or depositions
  • Documents which require an electronic signature
  • Foreign Passport or Visa Applications

Apply for a Passport

Bring with you to your appointment:

A completed, unsigned passport application (Form DS-11) filled out in black ink or completed online and printed single-sided. Form DS-11 and all other passport application are available on the U.S. Department of State website, or at the Library.

Proof of U.S. Citizenship (one of the following must be submitted with application):

  • Certified U.S. Birth Certificate
  • Previous U.S. Passport (may be expired, must be undamaged)
  • Consular Report of Birth Abroad
  • Certificate of Naturalization/Citizenship

Proof of Identity (one of the following must be submitted with application):

  • Valid Driver's License
  • Undamaged U.S. Passport (if issued less than 15 years ago)
  • Certificate of Naturalization
  • Valid government ID (city, state, or federal)
  • Valid Military ID

A passport photo (photo service not available at the Library)

Please note: there are special requirements for children under age 16 and minors age 16-17. Refer to the U.S. Department of State website for full information on applying for a passport.


Monday, Tuesday, Wednesday, Friday 9:30 AM - 3:00 PM
Thursday & Saturday 9:30 AM - 12:00 PM

Appointments are required (no walk ins). Call the library at 270-432-4981 to schedule an appointment.


Check or money order payable to U.S. Department of State per application:

  • Adult passport book - $130
  • Minor (under age 16) passport book - $100
  • Adult passport card - $30
  • Minor (under age 16) passport card - $15
  • Expedited service - $60 (reduces wait time to 2-3 weeks)
  • Overnight delivery (book only) - $19.35

Separate payment to Metcalfe County Public Library (cash or check):

  • Execution fee per application - $35

Please note: Fees are non-refundable whether or not the passport is issued. Refer to the U.S. Department of State website for full information on passport fees.

Passport Renewals

If you are renewing an expired adult passport issued within the last 15 years, you will have to apply by mail. Renewal forms are available online through the U.S. Department of State website, or at the Library. The Library will not process renewal applications nor review documentation.

Refer to the U.S. Department of State website for full information on passport renewals.

Additional Information

For additional information on fees, obtaining a passport, or proof of identity or U.S. citizenship:

  • Visit the U.S. Department of State website.
  • Call the National Passport Center at 1-877-487-2778.

The library reserves the right to refuse notarizing documents for any legal reason.

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